Offshore bookkeepers who already know property management books

Trust accounting leaves no room for almost

Most bookkeeping has some slack in it. Trust accounting has none: tenant security deposits and rent receipts are other people's money, and state regulators expect the trust account to reconcile exactly, every month. A generalist bookkeeper treats it like any bank reconciliation and lets small differences ride. A bookkeeper who knows property management chases every variance to the transaction, because a trust account that is almost right is wrong.

Owner statements on schedule, every month

The owner statement is the property manager's product: income, expenses, management fees, reserves, and the distribution. Late or wrong statements are how managers lose accounts. Our property management bookkeepers run the monthly cycle on a calendar: bills coded to the right property, fees applied per the management agreement, statements out on time, and distributions reconciled to the penny.

CAM reconciliations without the annual scramble

Common area maintenance reconciliation compares what tenants were billed against actual recoverable expenses, and it only works if expenses were coded to the right pool all year. Done annually from unmaintained records, it is a project; done monthly, it is a formality. Our bookkeepers maintain the pools as part of the monthly close, so the year-end reconciliation is a check, not a reconstruction - and your client is not eating a year of miscoded expenses.

Questions firms ask about property management clients