Client niche
Offshore bookkeepers who already know HVAC books
Staff who already know HVAC books - for the contractors on your roster.
HVAC clients run two businesses in one set of books: install work that needs job costing, and service work that runs on volume. Parts move from warehouse to truck to job, technicians are paid on complex mixes of hourly and commission, and seasonality makes cash flow lumpy. A generalist bookkeeper records it all as one blurred revenue line. We staff dedicated offshore bookkeepers who already know HVAC books, so your contractor clients get costing they can price from and you keep the account.
Two businesses, one ledger
An install is a project: equipment, labor hours, permits, and subcontracted work, all of which belong on a job cost report. A service call is a transaction: high volume, thin margin, priced off a flat-rate book. When both are coded the same way, the client cannot tell which side makes money. A bookkeeper who knows HVAC codes install work to jobs and service work to departments, so the owner sees real margins by line of business - and your reviewer stops rebuilding the split by hand.
Parts, trucks, and the inventory question
HVAC inventory lives in three places: the warehouse shelf, the truck, and the job. Books that only record purchases miss the movements, and cost of goods sold drifts from reality all year. Our HVAC bookkeepers reconcile parts usage to jobs, book truck stock transfers properly, and keep the inventory account honest between physical counts - so the year-end adjustment is a tweak, not a restatement.
Payroll that matches how techs are actually paid
Technician compensation mixes hourly, overtime, spiffs, and commission on sold work. The payroll register has to tie to the general ledger and to the job cost reports, or labor costing is fiction. Our bookkeepers reconcile every payroll run to the ledger and allocate labor to jobs and departments, so the client can finally answer what an install hour actually costs.
Works under your brand
The bookkeeper can operate from your firm's email domain, inside your client portal, under your NDA — so your hvac clients believe they're talking to your team, not a sub-contractor. See how white-label bookkeeping works →
Questions firms ask about hvac clients
Roles we place for your HVAC clients
Offshore Bookkeeper
Your day-to-day ledger, handled by a dedicated professional who works your hours.
$8.50/hr
View roleFull-Charge Bookkeeper
One person who owns the whole ledger, not a slice of it.
$8.50/hr
View rolePayroll Specialist
Payroll runs on time, every cycle, with garnishments, benefits, and filings tracked correctly.
$8.50/hr
View roleAdd a bookkeeper who knows HVAC to your bench
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